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Cookie policy

Institute of Directors (IoD) Cookie policy

Introduction

In this document you will find information on what cookies are used in this site and IoD microsites and how to reject or delete those cookies if you wish.

If you wish to delete any cookies that are already on your computer, please refer to the instructions for your file management software to locate the file or directory that stores cookies.

Information on deleting or controlling cookies as well as more general information about cookies is also available at www.aboutcookies.org .

For information on how to do this on the browser of your mobile phone you will need to refer to your handset manual.

Please note that by deleting our cookies or disabling future cookies you may not be able to access certain areas or features of our site.

What are Cookies?

Cookies are text files containing small amounts of information which are downloaded to your device when you visit a website. Cookies are then sent back to the originating website on each subsequent visit, or to another website that recognises that cookie. Cookies are useful because they allow a website to recognise a user’s device. You can find more information about cookies by visiting:

www.allaboutcookies.org.; or

www.aboutcookies.org

How the IoD Uses Cookies

Cookies allow the IoD to recognise devices and track how our visitors use iod.com. We use cookies that are essential for you to navigate iod.com or provide you with basic website features. Data collected from some cookies helps us enhance the performance of iod.com and offer you a better user experience.

There are several types of cookies that are used to keep track of information needed by a site user as they travel from page to page within a website.

Cookies on IoD Sites and Microsites

First-party cookies

The domain specified in the cookie relates to the cookie's owner (the "party"), who has set the cookie. Iod.com cookies will have the iod.com domain specified in a cookie. These are first-party cookies.

Session Cookie

The ASP.NET_SessionId cookie is related to the Member login cookie. It is used by ASP.NET to create a session cookie that contains 'session id' and is required for everyone visiting the site. This helps to maintain security and to keep track of visitor data. It is a required cookie for forms where it allows the data entered to be processed.

Third-party cookies and microsites

Cookies can be used to track internet activity after the user has left a website. These are normally facilitated by organisations external to the website being visited and are generally known as ‘third-party’ cookies. They usually have a long lifetime with several months being quite common. They are 'harvested' and 'refreshed' whenever the user visits a page where the same or a similar cookie is being used.

Iod.com sets a number of cookies. These are used to analyse visitors' browsing of iod.com for future improvements and to provide certain useful functions such as storing your login details, if you are an IoD member.

A third-party cookie is set when you visit a site but the domain named in the cookie sent to your computer is not the same as the website.

Other Third Party processing activities

If you shorten our site URLs, for example on Twitter or Facebook, we may use services such as goo.gl, bit.ly, tinyurl.com and ow.ly to do so, and our site works with these to rebrand our URLs as a https://www.iod.com/xxxxx link. Also our website sometimes offers features that allow users to share links with social networks and our site may shorten that URL using one of these services.

These services provide us with anonymised, aggregated statistics relating to the use of our shortened URL, for example by telling us how many times it has been clicked on.

For more information on these services please see below:

  • Google url shortener, goo.gl – Privacy policy
  • Bitly Enterprise, bit.ly – Privacy policy
  • TinyURL, tinyurl.com – Terms of use
  • Ow.ly url shortener, ow.ly

Google Analytics

We currently use Google Analytics to measure and analyse visitor information related to our web site. For that purpose, your IP address, internet traffic data and data on your browser type and PC are collected using several cookies (_utma, _utmc, utmb, utmz):

  • _utma is used by Google Analytics to identify first-time site ('unique') visitors vs. returning visitors. It expires after two years
  • _utmc identifies unique visitors vs. returning visitors but expires when you close your browser.
  • _utmb is used for general visitor tracking and expires after 30 minutes.
  • _utmz tracks source visits (the origin of the visit). It expires after six months.

Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. For information on how to reject or delete this cookie.

Please visit https://www.google.com/intl/en/privacypolicy.html for more information.

Microsites

Microsites are collections of webpages created as a discrete entity within a larger website. Microsite pages are usually related by content on a similar topic. They often have a different domain name from the parent website and content for microsites may be provided by specialist organisations.

iod.com hosts several microsites on our servers and links to many others hosted by our corporate partners. The IoD does not control dissemination of third party cookies.

Member login

The .ASPXAUTH (Member login) cookie holds login information regarding the current session from a user on the site. It is used for quick reference and is encrypted by .net to ensure security.

EventBooking

The EventBooking cookie holds information required to book an event. It includes information such as booker name, guest name, job and company as well as the event ID and any special requirements of the booker and guests entered. This is necessary to enable the booking process to be completed and passed over to the shopping basket. A cookie is created for each event being booked.

EventBasket

The EventBasket cookie enables the visitor to complete a transaction and pay for an event they have selected in the booking process. It contains event IDs that have been added to the basket.

AdSpeed

We use AdSpeed to disseminate advertisements on iod.com. Cookies may be presented from AdSpeed to track the success of the campaign. You can find out more about AdSpeed cookies and privacy policy on their website.

iFrames

iFrames are set up on some of our pages to present event and booking information. IRIS provides iFrames for this purpose and may present cookies.

Cookies Set By Third Party Sites

We sometimes need to embed media content from third party websites. For example photos from flickr and video content from websites such as YouTube and Twitter. As a result, when you visit a page with content from sites like these, you may be presented with cookies from these websites. We do not control these so you should check the relevant third party website for more information.

Share Tools

If you share information on this site with friends through social networks e.g. Facebook or Twitter you may be sent cookies from these websites. We do not control these cookies so please check the relevant third party website for more information.

Rejecting cookies

Internet browsers normally accept cookies by default, but it is possible to set a browser to reject cookies. If this is done it is important not to exclude the benign and useful cookies. Choose an option that rejects all third party and long-lived cookies.

Policy review

For the avoidance of doubt all policies relating to GDPR and/or data protection (whether referred to on the Infonet, the IoD website or otherwise communicated to the IoD’s staff, members or non- members) are not contractually binding on the IoD and may be withdrawn or amended at any time. They will be under ongoing review and will be replaced with the latest versions accordingly.

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